You need to organize an office event in a community center. Write a letter to the center. In your letter

Dear Sir, I'm John and I'm reaching out to you from the content department of Amazon. Amazon is known for its work culture and ensures to value employee well being. On behalf of the employee's the department has planned to organize a fun

event

on the upcoming Thursday, in your

community

centre

. The

event

is expected

to begin

around 4.30 in the evening and is expected to

last

till dawn. We would

also

like to check, whether the

community

centre

will provide us with the refreshments, as there will be around 50 attendees for the

event

. We were informed that the

community

centre

makes the seating arrangement on behalf of the

event

organisers. So, we request you to provide enough seats that accommodate all the 50 people. On

this

note, we request you to block the calendar for the upcoming Thursday in the name of Amazon's content development. One of our members from the

event

organising committee will get in touch with the officials in the

community

centre

, to discuss and act swiftly on the same, as the

event

is round the corner. Thank You, Best Regards, John