rio: You need to take a few days off from work for a family emergency. Write a letter to your employer formally requesting time off and explaining the situation.
Dear Roshan,
I am writing to formally request a period of time off from
work
due to
a family emergency. I understand the importance of my role at [Company Name] and the responsibilities that come with it, and I am committed to ensuring a smooth transition during my absence.
A family emergency has arisen unexpectedly and requires my immediate attention and presence. I anticipate needing [number of days] days off from [start date] to [end date] to address this
situation and provide the necessary support to my family.
During my absence, I will do my utmost to ensure that my work
responsibilities are managed efficiently. I am willing to work
with my colleagues to delegate tasks and responsibilities, and I will ensure that all pending projects are well-documented and accessible to the team. If necessary, I am also
available to provide guidance remotely or assist in any way possible to ensure the continued smooth operation of our department.
I will remain accessible during my time off and can be reached via email or phone for any urgent matters that require my attention. In my absence, please feel free to contact [colleague’s name and contact information] for any work
-related queries or concerns.
I am committed to returning to work
on [return date], and I will make sure to promptly catch up on any missed work
and ensure a seamless transition back into my role.
Thank you for your understanding and assistance in this
matter. If you require any additional information or have any questions, please do not hesitate to contact me.
yours Sincerely,
Vivek ChangotiaSubmitted by jeeanay on
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tone consistency
Ensure consistency in tone throughout the letter, maintaining a formal register at all times, as there were slight deviations in formality.
closing salutation
While the structure of the letter is clear, it could be improved by providing a more formal closing salutation to match the overall formality of the letter.
greeting formality
Ensure that the greeting is appropriately formal for the context of a letter to an employer. 'Dear Roshan,' might be perceived as less formal; using a last name or full name can enhance formality.
contextual details
For improved coherence, consider providing additional context or details about the family emergency, if appropriate, to justify the amount of time off requested.
Structure your letter
A letter needs to be written using a proper format, including the following:
- A greeting (Dear sir/madam, Dear John, Dear Mr. Smith)
- The main body (consisting of paragraphs for each part of the letter)
- A closing (Yours sincerely, Yours faithfully, Best wishes, Kind regards, Love)
When writing a letter as part of the IELTS General Training Writing Task 1, it is important to include the bullet points presented to you in the question.
All three bullet points need to be presented. And remember that some bullet points contain more than one element. So, make sure to watch for ‘and’ and plurals.