A foreign friend of yours plans to visit your place and stay with you, but you are not available on that date. Give your friend another alternate date for the visit. In your letter, you should: -apologies for it -explain what you are doing on that date -suggest to him/her an alternate time to come.

Dear Smith, Hope
this
finds you well. I read your
last
letter and saw your plan to visit Sri Lanka on September 10th. I'm extremely sorry pal, I won't be available on those dates that you have mentioned in your letter. As you may know, I am working on my project these and I am quite busy with it. On the exact dates that you have mentioned, I have to go to the Rantabe power plant to get some readings of the equipment that I have placed to monitor electricity generation. It will take 2 or 3 weeks since travelling here is not easy these days. If you can please consider doing a change to your plan, and can you visit here by October 1st? During that time I think I will be at home, and sure I will make arrangements to not plan anything beyond your visit. I will make arrangements to make our long awaiting trip to be a reality. I am sure you will enjoy
this
time ,as usual, enjoying my mother's meals, especially the chicken curry. Let me stop here. Best wishes, Supun
Submitted by sprabasara on

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