You applied for a new passport, and it got delayed. Due to this delay, you missed your (study) intake. You are very disappointed over this delay. Write a letter to Regional Passport Office for the same. In your letter • introduce yourself • describe what happened and how you are at loss • s say what you wantthe officer to do
Dear Sir/Madam,
My name is Keyhan and I would like to express my dissatisfaction regarding my authorization issuance and delay in its delivery.
Three weeks ago, I applied for a new passport in order to register for the coming semester at DH University. Unfortunately, I have not received it yet despite overpassing the deadline which was mentioned in my receipt. Needless to say, I am deeply devastated as I do not have any control over
this
process and I am losing my chance of getting enrolled in the university. Overall
, I have only four days left for the class registration and I kindly request you to expedite my passport issuing so that I can obtain it before reaching the university deadline.
Thank you in advance for considering my request and I hope our procedure in the regional passport department considering issuing such
documents for students will improve as soon.
Faithfully yours,
Keyhan EbrahimiSubmitted by keyhan454 on
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Clarity & Professionalism
Be mindful of phrasing to enhance clarity and professionalism. For example, 'authorization issuance and delay in its delivery' could be more clearly written as 'the delay in issuing my passport.'
Detail & Justification
To further elevate your letter, consider providing details about the steps you've taken to follow up on your passport application. This could show your proactive effort and further justify the urgency of your request.
Tone & Respect
While expressing disappointment, it's essential to ensure the tone remains respectful and professional. Your letter maintains this balance well, but reinforcing this in any further instances would be beneficial.
Structure
The letter has a good structure, starting with an introduction, explaining the problem, and ending with a specific request, which aids in coherence and understanding.
Tone & Clarity
Your choice of words conveys your disappointment clearly without being overly emotional, which is suitable for formal correspondence.
Greeting & Closing
You have effectively used formal greetings and closing, which is appropriate for writing to an official or formal institution.