Your colleague is traveling from another country by plane for a meeting. You have arranged the airport pickup, hotel accommodation and planned his/her meetings. Write a letter to your colleague. In your letter, – Say when and where you will meet him/her – Explain where he/she will stay – Tell him/her about the other arrangements you made.

Dear Mrs Smith, I hope

this

letter finds you well. I am writing

this

letter to inform you that I am very pleased to meet you. Regarding your flights' schedule, I will meet you at the airport at about 11 o'clock. I will wait at the cafe on the ground floor which you can see easily after you left the customs.

Then

, I will take you to the hotel called 'The Ritz', which is about 15 minutes from the airport. I have already booked your room which is close to my room, you can feel to see me if you need something. And the meeting will behold there in the main Hall. What's more, I have prepared your documents for your presentation so please do not bring any documents.

Also

, I have arranged clothes for you for the party on the

last

night of the meeting. If you are uncomfortable or not suitable for you, please let me know so that I can take you to the store to get new ones. I look forward to seeing you very soon Best Regards, X