A foreign friend of yours plans to visit your place and stay with you, but you do not have time on that date. Give your friend another alternate date to come. In your letter, you should: apologise for it explain how you will be busy on that date suggest to him an alternate time to come to your country

Dear Ravi I am ecstatic to know about your upcoming trip to my place and it`s pleasure to welcome you and have a good time with us.

However

, I would like to extend my sincere apologies as I cannot make it happen to meet and spend time with you during the first

week

of

March

and I feel regret to write

this

letter to you. As you know, One of my siblings getting married in the second

week

of

March

hence

, I need to look for a few arrangements despite my office's busy schedule with the back to back to meetings.

In addition

, I may need to go to the office daily and work at different client locations.

Furthermore

, I am still not sure about the client locations and timings too. You are coming to Canada after a long time and I do not want to miss you and I cannot even think of it in my dream.

Therefore

, I would suggest you please look for a few alternative dates

instead

of

March

first

week

. I would be really grateful if could plan for the

last

week

of

March

as I will be free hands and we can make

this

a grand success of your trip. I really look forward to seeing you at my place . Let me know your travel dates and I would be happy to meet you at the airport . Best regards Lakshmi