You have invited a friend to visit you next month. Unfortunately, you are not able to meet him/her. Write a letter to your friend. In your letter, – Apologize for the change of plans – Explain why you are unable to meet him/her – Suggest another time for him/her to visit.

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Hello, Ryan. I hope everything is going well for you. I am overjoyed to learn that you will be visiting us next month.
However
, I regret to inform you that I will be unavailable on that day. In fact, next month is our family reunion month, and all of my brothers and sisters will be visiting Sri Lanka. So we planned a month-long journey around the country.
As a result
, I am not at home and will be unable to meet you. Anyway, if you're available in December? It is my university break, and we can meet at my house.We will plan an unforgettable time together at that time. Please let me know if you are free in December. Your Closest Friend Kasun
Submitted by rusiru.bulathgamage on

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The Closing

The style of the letter determine how you have to close it.

Check out the suggested closing sentences for each type of letter in the General IELTS Test. The closing sentence should be the last sentence of your letter.

Formal style (To someone you have not met, whose name you don’t know)

  • Yours faithfully,

Semi-formal (To someone you may or may not have met, whose last name you know)

  • Yours sincerely,

Informal (To someone you know well, whose first name you know and use)

  • Best regards,
  • Warm wishes,

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Topic Vocabulary:
  • Apologize sincerely - 'I am really sorry,' 'Please accept my apologies,' 'It pains me to inform you.'
  • Change of plans - 'Due to unforeseen circumstances,' 'I regret to inform,' 'An unexpected situation has arisen.'
  • Reason for change - 'Unfortunately, I have been called away on business,' 'A family emergency has come up,' 'I have an unavoidable commitment'
  • Assurances - 'Believe me, this was not anticipated,' 'I regret any inconvenience this may cause,' 'I hope you can understand my predicament'
  • Alternative suggestions - 'Could we reschedule your visit to...,' 'How about meeting up during the...,' 'Would it be possible for you to come at a later date?'
  • Eagerness to meet - 'I am eager to catch up,' 'I look forward to our meeting,' 'I am excited at the prospect of seeing you soon.'
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