Last month, you visited another town. You had arranged to meet up with a friend who lives in the town, but you were not able to do so. Write a letter to your friend. In your letter - apologise for not meeting him/her - explain why you did not contact him/her earlier - suggest a time and place to meet in the future
Dear Saini,
Hi, how are you doing? I hope you are doing well. I'm writing
this
letter to inform you that I cannot hang out with you this
Tuesday.
Before I explain the reason for cancelling the meeting, I want to say sorry for postponing it suddenly. The reason why I am not able to meet you is I have to go to a job interview
that day. I have to go back to my town. When I finish the interview
and come back from my town, it will be 10 pm so it is too late to meet you. That is
why I want to reschedule.
I apologize for letting you know before a meeting day. I got the call about an interview
from HR today. I didn't expect that I would get the opportunity to do a job interview
. I was shocked by it. I had to book a train to Seoul and prepare for the interview
. I didn't have much time to contact you.
If you don't mind it, can we meet this
weekend? I will book your favourite Korean restaurant for you this
Saturday. It's on me and I owe you.
I'm so sorry again and I'm looking forward to hearing from you.
Thank you.
Best wishes,
Hwiju Jin.Submitted by gnlwnww on
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Greeting and Closing
Ensure your letter begins with a clear greeting and concludes with an appropriate closing. Your letter started well with a personal greeting to 'Saini', but the closing could be more formal or heartfelt to match the letter's content.
Logical Structure
Organizing your letter into clear paragraphs, each serving a distinct purpose, enhances its readability and effectiveness. You've done well in separating the apology, explanation, and proposal into different sections. To improve further, consider refining transitions between paragraphs for smoother flow.
Suitable Writing Tone
Use a tone suitable for the situation, maintaining a balance between formality and friendliness, given the nature of your relationship with the recipient. The informal tone ('Hi, how are you doing?') is fitting, but ensure consistency throughout.
Complete Response
To fully meet the tasks, make sure you thoroughly cover all aspects required by the prompt. Your letter addresses all points - the apology, explanation, and suggestion for a future meet-up. Expanding on your future plans and ensuring your reasons for cancellation are clear and detailed will strengthen your response.
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