You are travelling next month to stay with a family you do not know as part of a language training course. Write a letter to the family to introduce yourself. In your letter, -Say when and how you will be arriving -Tell the family a little about yourself -Ask about the type of food that the family eats.
Dear Sir ,
I hope
this
letter finds you in a radiant of health and great spirits. I am writing this
letter to give you concise information of
my arrival .
I booked Change preposition
about
flight
from AP travel agency and the flight will depart from Amritsar airport at 10 pm on Saturday Add an article
a flight
then
, I have booked taxi
which will take me to your home . All the preparations Add an article
a taxi
has
done to avoid Verb problem
were
further
inconvenience and I packed all my stuff .
My name is Jai Verma and I am 26 years old . I have done my graduation from Guru Nanak Dev University which is situated in Jalandhar . Currently, I am working in IT
department with Correct article usage
the IT
prestige
international company and I am 6 feet tall , a serene and generous person .
I just to know Replace the word
a prestigious
about
what type of food Change preposition
apply
do
you eatVerb problem
apply
?
BecauseChange the punctuation
.
,
I Remove the comma
apply
belongs
to Change the verb form
belong
sikh
family and non-vegetarian food is not allowed in my religion Correct article usage
a sikh
that is
why , I am concerned about this
topic.
I am looking forward to hearing from you.
Yours faithfully,
RahulSubmitted by Kaurharvinder2984 on
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Planning & Tone
Ensure that the greeting is personally addressed if possible. Using 'Dear Sir,' is formal but less personalized. If you know the name of the head of the family or a contact person, use it. For example, 'Dear Mr. Smith,' adds a touch of personalization.
Logical Structure
Present information in a logical order. Starting with your arrival details is good, but make sure to seamlessly transition into personal introduction and then the query regarding food preferences. A smoother transition can enhance readability.
Content Relevance
In the personal introduction, aim to provide information that is more directly relevant to your stay with the family. While mentioning your profession is useful, consider including interests or hobbies that might be of common interest.
Tone & Politeness
When asking questions or making requests, ensure politeness and cultural sensitivity. For instance, when inquiring about food preferences, preface with a brief explanation of your dietary restrictions, expressing hope for understanding and flexibility. This maintains a respectful tone.
Paragraph Structure
Work on paragraph structure. Ideally, each paragraph should focus on a single idea (arrival, personal introduction, food preferences). This helps with the readability and organization of the letter.
Consistency & Accuracy
Closing the letter with 'Yours faithfully' is correct when the name of the person is not known. However, make sure your sign-off name matches the introduction. The letter introduces you as Jai Verma but signs off as Rahul - ensure consistency in identity.
The Greeting
Depending on the style and aim of the letter, you will need to adapt your greeting.
Always start an informal letter in the ways:
- Dear + name
- Hi / Hello + name
‘Dear...’ is more appropriate, so stick with this.
For a formal letter there are two options for the greeting:
- Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
- Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.