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Writing Samples
Band 7.5

You recently attended a meeting at a hotel. When you returned home, you found you had left some important papers at the hotel. Write a letter to the manager of the hotel. In your letter say where you think you left the papers explain why they are so important tell the manager what you want him/her to do

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Dear Sir, I am pleased to make your acquaintance; my name is Raj. We briefly introduced ourselves during a meeting held by my
company
Use synonyms
 in your hotel seminar hall. I was the speaker at that meeting. To summarize briefly, during my stay in the hotel room, I might have left a few confidential documents in living quarters or bedrooms, holding sensitive information about my
company
Use synonyms
 management rules and regulations. Suppose the cleaning service or other hotel employee found any of those documents. In that case, I request that you mail them back to my
company
Use synonyms
 headquarters or dispose of them in the fire rather than throwing them in the trash since any leak of
this
Linking Words
 information might lead to management issues.
Additionally
Linking Words
, please inform the
company
Use synonyms
 headquarters
accordingly
Linking Words
 if no
such
Linking Words
 documents are to be found. Once again, I am grateful for your service and the gratitude you showed us during our stay. Thank you, Raj.

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Coherence and Cohesion
Consider providing a clearer introduction outlining the purpose of your letter right at the beginning, rather than waiting until the second sentence. This can enhance overall clarity.
Task Achievement
Make sure to directly state what you want the manager to do in a separate sentence to make it stand out clearly. This will enhance your task achievement score.
Tone
The letter is polite and maintains a respectful tone, which is crucial for business correspondence.
Task Achievement
You provided a reasonable explanation regarding the importance of the documents, enhancing the urgency of your request.

The Closing

The style of the letter determine how you have to close it.

Check out the suggested closing sentences for each type of letter in the General IELTS Test. The closing sentence should be the last sentence of your letter.

Formal style (To someone you have not met, whose name you don’t know)

  • Yours faithfully,

Semi-formal (To someone you may or may not have met, whose last name you know)

  • Yours sincerely,

Informal (To someone you know well, whose first name you know and use)

  • Best regards,
  • Warm wishes,

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Topic Vocabulary:
  • Dear Sir/Madam,
  • I am writing to inform you that I believe I left some important papers at your hotel.
  • To the best of my recollection, I left the papers in the conference room.
  • These papers are of utmost importance as they contain confidential business information.
  • I kindly request that you or your staff check the conference room and securely send the papers to my address.
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