Your friend is celebrating her Birthday soon and has invited you to a party. But you are unable to come because you are going to attend an important meeting that day. Write a letter to your friend and thank her for the invitation; explain why you cannot come; propose to meet on other day;

Dear Claire, Thank you very much for inviting me to your birthday celebration, which is coming next week. I'm afraid to let you know that I'm unable to attend
due to
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a specific reason. I was so excited to come to your special moments, because I know you always feel special and have lots of fun with your friends and family. Every year, you wait for
this
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day so you can enjoy and spend family time with your loved ones and create important memories. Thanks again for the invitation.
However
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, I can't be there because my manager has a compulsory annual meeting that day regarding some policy changes.
Therefore
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, participation of all team members is mandatory , and everyone has to present their viewpoints, so that some changes can be made in our company. I'd definitely like to meet you on the weekend if you don't mind and understand my problem. Please let me know if you want me to come on the mentioned day or any other time that suits you. Meet you soon, Best regards, Ann

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clarity
Be clear on why you miss the party
structure
Keep one idea in each paragraph
content
Offer another day soon
grammar
Check small mistakes and comma use
tone
Polite thanks and warm tone
content
Clear plan to meet later
clarity
Reason for absence stated
structure
Good closing
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