IELTS Writing Correction Service
Writing Samples
Band 8

Write a letter to your friend expressing your inability to meet on a particular date. Your friend was supposed to visit you soon, but due to some personal problems, you can?t meet him/her on the specified date. Write a letter to him or her explaining the situation. In your letter, you have to: - Apologies to your friend. - Explain why it?s not possible to meet now. - Suggest an alternative date for the meeting.

Dear Snehal, how are you doing? With a heavy heart, I am writing
this
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 letter to let you know that I won't be able to meet you
this
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 weekend. Please accept my sincere apologies. I know how excited you were for
this
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 get-together, but
due to
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 some personal exigency, I can't meet you on Saturday. As you already know, I was looking for a job, and
finally
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, I have landed an interview with a multinational company. I need to visit their Delhi Office to meet the interviewers on Saturday and will return on Sunday. I know it's a
last
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-minute cancellation , but I received the call from the Human Resource Department
this
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 morning and was notified about the interview. I hope you will understand.
Furthermore
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, I was thinking if you are available next weekend? If it works for you, we can meet at the "Lotus Cafe" and celebrate your birthday together. Let me know what works best for you. Looking forward and lots of love!

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improvement
Use a clearer flow. Start with a sorry, then the why, then the plan for meet, in small steps.
improvement
Break big blocks into short parts. One idea per paragraph so it is easy to read.
strength
Your tone is kind and warm. Keep this for your talk with friends.
content
Apology is clear and kind.
content
Reason for not meeting is given in a calm way.
content
A plan for next meet is given.
Structure your letter

A letter needs to be written using a proper format, including the following:

  • A greeting (Dear sir/madam, Dear John, Dear Mr. Smith)
  • The main body (consisting of paragraphs for each part of the letter)
  • A closing (Yours sincerely, Yours faithfully, Best wishes, Kind regards, Love)

When writing a letter as part of the IELTS General Training Writing Task 1, it is important to include the bullet points presented to you in the question.

All three bullet points need to be presented. And remember that some bullet points contain more than one element. So, make sure to watch for ‘and’ and plurals.

Discover more tips in The Ultimate Guide to Get a Target Band Score of 7+ »- a book that's free for 🚀 Premium users.

Topic Vocabulary:
  • I am truly sorry for any inconvenience this may have caused.
  • It pains me to inform you that…
  • Due to unforeseen circumstances,…
  • I regret to let you know that…
  • Please accept my sincerest apologies for this change in plans.
  • Unfortunately, I am currently facing…
  • I understand this may disrupt your schedule, and I am genuinely sorry for that.
  • This situation is beyond my control, but I assure you that meeting you is a priority.
  • Could we perhaps reschedule for…?
  • I hope this does not cause much inconvenience, and I am eager to see you soon.
  • Looking forward to our meeting and making wonderful memories together.
  • Thank you for understanding the situation.
  • I am disappointed that we cannot meet as planned, but…
  • Let’s catch up on [proposed date/time].
  • Rest assured, I'll make sure your visit still goes smoothly.
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