You have been doing some voluntary work to help your local community. However, now you are unable to continue doing this work. Write a letter to the manager of the organization where you have been working. In your letter : Describe the work you have been doing Explain why you can no longer do this work Recommend another person who is interested in this work

I am writing to inform you that I am unable to continue volunteering at your organization, Seattle Local Soup Kitchen, from
next
Monday. My responsibilities included serving soup and clearing the tables every Wednesday from 6 p.m. to 8 p.m. Since my final exams and project submission deadlines are approaching, I will not be able to participate in the volunteer work. Even though I immensely enjoy the job, I need to spend more time studying for the examination. After I complete my semester, I would love to return. Meanwhile, I can recommend my friend as my replacement. My friend Lily
also
enjoys volunteering, and she has worked in a soup kitchen before. I assure you she will be able to
fulfill
Change the spelling
fulfil
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all the responsibilities without any problems or hesitation. She is available to cover all my shifts and is flexible if the schedule changes. I am attaching her details with
this
letter. I look forward to hearing from you, and I hope you will take my recommendation under consideration Yours faithfully Bo Bi
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The Greeting

Depending on the style and aim of the letter, you will need to adapt your greeting.

Always start an informal letter in the ways:

  • Dear + name
  • Hi / Hello + name

‘Dear...’ is more appropriate, so stick with this.

For a formal letter there are two options for the greeting:

  • Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
  • Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.

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