Your colleague is traveling from another country by plane for a meeting. You have arranged the airport pickup, hotel accommodation and planned his/her meetings. Write a letter to your colleague. In your letter, – Say when and where you will meet him/her – Explain where he/she will stay – Tell him/her about the other arrangements you made.

Dear Ravi, I am writing

this

letter with mixed emotions to meet you

finally

and happy for you on your

first

business meeting which is planned in Canada at the Vancouver location. As per your travel schedule, you will land at 9AM Sunday and I will come and pick you up at the airport despite my personal work at weekends. As I know, you need to go to head office daily which located on 10th street main heart of the city,

hence

, I have booked a mesmerizing suit room with all luxury facilities.

In addition

, you may have fun in the pool followed by a lavish dinner every day.

However

, It's been a long time for us since we did not have a tour and I decided to take you and show you mind-blowing sceneries, breathtaking theme parks and spectacular waterfalls. Undoubtedly, you will love

this

upcoming trip.

Nonetheless

, please do let me know if you would like to have any special arrangements for your food and anything which I missed here. I am excited and look forward to meeting you at the airport and I wish you all the best for your trip. Best Regards, Lakshmi.