IELTS Writing Correction Service
Writing Samples
Band 6.5

Write a letter to your friend expressing your inability to meet on a particular date. Your friend was supposed to visit you soon, but due to some personal problems, you can?t meet him/her on the specified date. Write a letter to him or her explaining the situation. In your letter, you have to: - Apologies to your friend. - Explain why it?s not possible to meet now. - Suggest an alternative date for the meeting.

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Dear John, Hope you are doing well. I'm writing
this
Linking Words
 letter to inform you that I will not be able to meet up with you during the Eid Holidays
that is
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 on 7-Jul. I'm extremely sorry that I won't be able to make it
this
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 time. Hope you don't take it in the wrong sense especially since you're travelling from abroad and
would
Wrong verb form
will
show examples
 be here in Dubai for a short
while
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. I promise to make it up when we plan to meet the next time. Honestly, I was looking forward to
meet
Change the verb form
meeting
show examples
 up with you
finally
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 after a very long time, but
unfortunately
Add a comma
unfortunately,
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 my family is planning to visit me on the same day and expecting me to be
along with
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 them for a staycation at Rixos Hotel in Ras Al Khaimah during the holidays. Can we plan to meet up soon, maybe after 2 weeks I might be travelling to Kerala for my
cousins
Change to a genitive case
cousin's
cousins'
show examples
 wedding. We can do a long drive to Ooty on 20-Jul and arrange for a
one night
Add a hyphen
one-night
show examples
 stay in some resort. Let me know if
this
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 works so I can plan my trip
accordingly
Linking Words
. Best Regards, Vipin Abraham

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coherence cohesion
Consider adding a brief transitional sentence or phrase to better link paragraphs and create a more seamless flow.
task achievement
Ensure to clarify the specific plans in Kerala if possible and confirm the date, it will add more credibility to your alternative plans.
task achievement
You have clearly apologized and provided a solid reason for the inability to meet, which effectively addresses the main task requirements.
suitable writing tone
The tone of the letter is friendly and consistent, maintaining a polite and considerate tone throughout, which is suitable for a letter to a friend.
logical structure
The letter is logically structured, with clear paragraphs for the apology, explanation, and alternative suggestion.
Topic Vocabulary:
  • I am truly sorry for any inconvenience this may have caused.
  • It pains me to inform you that…
  • Due to unforeseen circumstances,…
  • I regret to let you know that…
  • Please accept my sincerest apologies for this change in plans.
  • Unfortunately, I am currently facing…
  • I understand this may disrupt your schedule, and I am genuinely sorry for that.
  • This situation is beyond my control, but I assure you that meeting you is a priority.
  • Could we perhaps reschedule for…?
  • I hope this does not cause much inconvenience, and I am eager to see you soon.
  • Looking forward to our meeting and making wonderful memories together.
  • Thank you for understanding the situation.
  • I am disappointed that we cannot meet as planned, but…
  • Let’s catch up on [proposed date/time].
  • Rest assured, I'll make sure your visit still goes smoothly.
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