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Writing Samples
Band 4.5

You recently booked a part time course at a college, You now need to cancel your booking. Write a letter to your college administrator. In your letter Say which part time course you’ve booked. explain why you need to cancel your booking ask about booking a different course. Begin as : Dear Sir or Madam

I am writing to inform you that I need to cancel my booking for the
part time
Use the right word
part-time
show examples
 advanced microbiology course, which was scheduled
to begin
Linking Words
 on 12 December
,
Punctuation problem
apply
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 2025 at Greenfield College. Unfortunately,
due to
Linking Words
 unexpected changes in my work schedule, I am now required to work extra evening shifts, which coincide with the course timings.
As a result
Linking Words
, I will not
able
Verb problem
be able
show examples
 to attend weekly classes, and
therefore
Linking Words
 must withdraw my registration.
However
Linking Words
, I am interested in continuing my studies at your college. Could you please let me know if it would be possible to transfer my booking
in
Change preposition
to
show examples
advanced
Correct article usage
the advanced
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 quality control in food safety course offered during the weekend session? I would appreciate any information regarding
difference
Correct article usage
the difference
show examples
 in fees or procedures of rebooking. Thank you for your understanding. Looking forward to your reply. Yours faithfully, Krishna

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format
Add a simple greeting at the start, like Dear Sir or Madam.
grammar
Use part-time with a hyphen.
grammar
Fix I will not able to attend to I will not be able to attend.
clarity
Make the course name clear, e.g. Advanced Quality Control in Food Safety, with proper capitals.
structure
Split the text into two small parts: one on the cancel, and one on the move to a new course.
tone
Ask about any extra cost in a simple way.
content
The letter has a clear goal: to cancel and ask for a new course.
tone
Polite tone is used with ‘please’ and ‘thank you’.
detail
The letter gives the dates and the course name.
intent
Shows you still want to study at the college.
The Greeting

Depending on the style and aim of the letter, you will need to adapt your greeting.

Always start an informal letter in the ways:

  • Dear + name
  • Hi / Hello + name

‘Dear...’ is more appropriate, so stick with this.

For a formal letter there are two options for the greeting:

  • Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
  • Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.

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