You have lost an item of value on a train. Write a letter to the railway company. In your letter, Describe the item Explain where and when you left it Say what action you would like the company to take.
Respect Manager, Let me shoot a quick introduction of myself. I, Sharmistha Naskar, am residing from Kolkata. I am writing
this
letter in regards to find the lost item while
travelling by train yesterday. Let me give a brief about the lost item. Within a blue bag there was a type machine with a CASIO calculator. Both of these items have the stamp of our office logo. Although
, the chain was locked. But still, materials are quite costly and crucial. It was a 2 day journey, I was in 2 tier AC coach, seat number S1 side lower section. However
, ticket details are given below: Name: Sharmistha Naskar Age: 29 Years, female DOJ: 10th Feb, 2020 I kept that handbag just below my seat. By mistake, I left that backpack while
getting down from train at Bubaneswar. I would like to request you to look into this
matter and start processing as it is very much urgent for official use. Please let me know how do I collect the packet from my nearest convenient location. Hope you understand my situation. Thanks in advance. Thanks & Regards SharmisthaUnauthorized use and/or duplication of this material without express and written permission from this site’s author and/or owner is strictly prohibited. Excerpts and links may be used, provided that full and clear credit is given to Writing9 with appropriate and specific direction to the original content.
The Greeting
Depending on the style and aim of the letter, you will need to adapt your greeting.
Always start an informal letter in the ways:
- Dear + name
- Hi / Hello + name
‘Dear...’ is more appropriate, so stick with this.
For a formal letter there are two options for the greeting:
- Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
- Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.