Your colleague is traveling from another country by plane for a meeting. You have arranged the airport pickup, hotel accommodation and planned his/her meetings. Write a letter to your colleague. In your letter, – Say when and where you will meet him/her – Explain where he/she will stay – Tell him/her about the other arrangements you made.

Dear Sara, you must be very excited about the meeting. How are all the trip preparation going? I'

ve

arranged everything you’ll need here and I just wanted to let you know about all the details. well,

first

of all when you get off the plane you'll meet my assistant Josh who is in charge of picking you up.

Then

he'll drive you to the apartment I'

ve

rented from Airbnb for you.

Moreover

, I’ll be meeting with you in the evening at a gourmet restaurant I'

ve

booked for us to be able to discuss a few details about the meeting and have a little fun together. The place you're staying in is a three-story apartment

next

to my condo. So don't worry if you are not familiar with the neighbourhood, I'll show you around if you want. Anyway, I'

ve

arranged the meeting to be the

next

afternoon after you arrived so you get to rest and unwind.

Also

, the meeting is being held in the office near our department and all the commuting is as easy as a piece of cake. What I wanted to mention is that you need to be super prepared as

this

meeting is one of the most crucial steps in your promotion process. Well, I have to get back to work now. If you need any more information don't hesitate to get in touch. Best wishes,