Your colleague is traveling from another country by plane for a meeting. You have arranged the airport pickup, hotel accommodation and planned his/her meetings. Write a letter to your colleague. In your letter, – Say when and where you will meet him/her – Explain where he/she will stay – Tell him/her about the other arrangements you made.

Dear Sara, you must be very excited about the meeting. How are all the trip preparation going? I'

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arranged everything you’ll need here and I just wanted to let you know about all the details. well,

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of all when you get off the plane you'll meet my assistant Josh who is in charge of picking you up.

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he'll drive you to the apartment I'

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rented from Airbnb for you.

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, I’ll be meeting with you in the evening at a gourmet restaurant I'

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booked for us to be able to discuss a few details about the meeting and have a little fun together. The place you're staying in is a three-story apartment

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to my condo. So don't worry if you are not familiar with the neighbourhood, I'll show you around if you want. Anyway, I'

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arranged the meeting to be the

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afternoon after you arrived so you get to rest and unwind.

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, the meeting is being held in the office near our department and all the commuting is as easy as a piece of cake. What I wanted to mention is that you need to be super prepared as

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meeting is one of the most crucial steps in your promotion process. Well, I have to get back to work now. If you need any more information don't hesitate to get in touch. Best wishes,