You have been invited to attend an interview for a place studying a course in a college. Unfortunately, because of a previous appointment, you cannot come at the time they wish. Write a letter to the admissions tutor: explain your position apologise and offer to come on another day or later the same day. ask how long the interview will be and whether there will be any tests during it.

Dear Sir or Madam, Thank you for selecting me for the master's degree programme in Cyber Security. I am writing
this
to inform you in advance that I am unable to attend the
interview
, because I will be having another pre-planned meeting at my office on the same day at about 9.30am.
To begin
with, let me explain my position here. Since, I work as a Project Manager in my company, my presence at the meeting is very vital because we will be starting a new project within a few months' time. And I have no authority to change the date or the time because there will be some foreigners coming to participate in the meeting.
First
, I sincerely apologise to you sir, for not being able to attend to
interview
in the mentioned time slot.
Second
, I would appreciate it if you can allow me to participate in the
interview
on a separate day or in a different timeslot in the same.
Lastly
, may I know for how long an
interview
will be held and whether there will an exam after the
interview
? Hope you will understand my situation. I would appreciate your kind attention to
this
matter, and I look forward to hearing from you. Yours sincerely, Supun
Submitted by sprabasara on

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Structure your letter

A letter needs to be written using a proper format, including the following:

  • A greeting (Dear sir/madam, Dear John, Dear Mr. Smith)
  • The main body (consisting of paragraphs for each part of the letter)
  • A closing (Yours sincerely, Yours faithfully, Best wishes, Kind regards, Love)

When writing a letter as part of the IELTS General Training Writing Task 1, it is important to include the bullet points presented to you in the question.

All three bullet points need to be presented. And remember that some bullet points contain more than one element. So, make sure to watch for ‘and’ and plurals.

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