You made a reservation at a hotel for you and your colleagues to stay during a business trip, but you need to make some changes to your booking. Write a letter to the hotel manager. In your letter – Give details of your booking – Explain what changes you need to make – Ask for some special arrangements to be made for your business meetings.
Dear Sir or Madam,
I am writing to let you know that the reservation which I made on the 25th of October 2024 needs to be postponed to the 12th of November 2024. Unfortunately,
this
request was made due to
the email I received from my manager yesterday.
Let me explain the situation. Initially
, our business meeting was planned for the 26th and 27th of October 2024. However
, due to
the renovation at our office has led to this
sudden change of mind of my manager. The conference has to be moved to 13th of November and the room reservations also
need to be shifted due to
the fact that it was provided as a whole package. Although
, three rooms were booked initially
, five more of our team members are looking forward to joining our mission, so we need to increase the number of rooms booked to five. Moreover
, the breakfast buffet that was initially
booked needs to be shifted to lunchtime as we are going out in the morning to the nearby bakery for breakfast.
Would you kindly accept our request and reschedule the rooms and meal services? I would much appreciate this
change and I apologize for any inconvenience caused by this
change. If you have any further
queries please call me on 4567778899 or email me to confirm the changes.
Thanks for your kind consideration and looking forward to the stay.
Sincerely yours,
RobinsonSubmitted by onlineconsumer on
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suitable writing tone
Ensure that the letter maintains formal tone and clarity by avoiding expressions like 'this change of mind.' Instead, consider rephrasing to maintain professionalism.
complete response
The letter effectively covers all required details: booking changes, reason for the changes, and special arrangements needed, providing a complete response to the task.
greeting and closing
The letter includes a clear and appropriate greeting and closing, enhancing the formal tone of the communication.
single idea per paragraph
Each paragraph addresses a specific aspect of the task, maintaining a single idea per paragraph and enhancing clarity.
Use cohesive linking words accurately and appropriately
Linking words are very important in your essay.
To score effectively on your IELTS exam, you should make an effort to implement short concise sentences coupled with linking words.
Almost every sentence in your essay should have a linking word of some sort.
In fact, the only sentences that can omit linking words are your background sentence and thesis.
Linking word examples:
- firstly
- secondly
- thirdly
- in additional
- moreover
- also
- for example
- for instance
- therefore
- however
- although
- even though
- despite