Your manager has asked you to arrange a party for a colleague leaving the company. Write a letter to your manager. In your letter suggest a suitable date and time for the party recommend a venue propose the food and entertainment options that should be available.

Dear Sir, I am writing
this
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letter to provide you with some information about a party
that is
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going to celebrate the achievements of one of my colleagues next month. All the responsibilities were given
by you to me
Correct word order
to me by you
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, and I am thankful to you for giving me
this
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opportunity. The most suitable time I found is Friday, 31st January, from 4:00 PM to 10:00 PM
after
Punctuation problem
, after
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discussing
this
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with other workers. Since the following day is a holiday in our office,
so
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apply
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it would not affect work productivity.
Moreover
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, I think the Brar venue, which is next to our office, is the best option for it. The place is not only newly renovated but
also
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close to our workplace. It is convenient for us to attend the party after working hours. I have already decided
about
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on
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the food menu and amusement option availability. I would invite a local musician, who would entertain everyone.
Besides
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, I would
organize
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organise
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a DJ for dancing. There would be
varieties
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a variety
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of cuisine, namely Chinese and Indian foods. Yours faithfully, Rupinder Kaur.

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task response
Your letter should clearly say the party is for a colleague who is leaving, not a celebration of achievements.
coherence and cohesion
Try to keep one main idea in each paragraph and link ideas with simple words.
language style
Use plain phrases such as 'I have been given the responsibility' and 'I will hire a local musician' to sound clear.
task response
Check the date and year to avoid any mix up.
tone
Polite and formal tone throughout.
content
Gives key facts: date, time, place, food and music.
structure
Good closing line with Yours faithfully.
Topic Vocabulary:
  • date
  • time
  • party
  • colleague
  • leaving
  • manager
  • venue
  • book
  • reserve
  • food
  • drinks
  • snacks
  • cake
  • tea
  • coffee
  • water
  • fruit
  • vegetarian
  • diet
  • needs
  • menu
  • budget
  • cost
  • plan
  • confirm
  • RSVP
  • fun
  • games
  • music
  • toast
  • speech
  • photo
  • slide
  • show
  • easy
  • simple
  • small
  • room
  • office
  • team
  • work
  • arrange
  • booking
  • approval
  • thanks
  • regards
  • best
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