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Band 6

You should spend about 20 minutes on this task. You have made a reservation in a hotel for a business trip for you and your colleagues. However, you need to make some changes to your booking. Write a letter to the hotel manager. In your letter give details of your current booking explain what changes you need to make and why ask the manager to make some special arrangements for your business meetings Write at least 150 words.

#minutes #reservation #hotel #business #trip #colleagues #changes #manager #arrangements #meetings
To whom it may concern, I am writing to you in regards to the reservation I have made for myself and ten fellow colleagues for
this
 weekend. If you go over my initial reservation request you will be able to confirm that I had requested eight double bed suites and
two
 single bed guest rooms for
this
 Friday at 5 pm.
However
, there have been some
last minute
Add a hyphen
last-minute
show examples
 cancellations on behalf of
two
 of the attendees and we would no longer require said
two
 single bedrooms for our weekend at your hotel. It would be in everyone's best interest if you could please unbook these
two
 rooms for our stay, since we wouldn’t have to pay for rooms we won’t be using and you can make them available for booking again.
Additionally
, I’d like to request to have some fresh water and glasses delivered to the meeting room on
saturday
Change the capitalization
Saturday
show examples
 afternoon since we will be getting together to go over some important business matters and will be spending a good amount of time there. We have planned to gather in the main meeting room at around 2pm, so anytime between 2 and 2.30pm would be an ideal moment to I hope there is not any inconvenience with the requests made. Please let me know if you need any additional information about the reservation in order to modify it. Yours faithfully, Lucia
Submitted by lucia-piriz on

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The Greeting

Depending on the style and aim of the letter, you will need to adapt your greeting.

Always start an informal letter in the ways:

  • Dear + name
  • Hi / Hello + name

‘Dear...’ is more appropriate, so stick with this.

For a formal letter there are two options for the greeting:

  • Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
  • Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.

Discover more tips in The Ultimate Guide to Get a Target Band Score of 7+ »— a book that's free for 🚀 Premium users.

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