You and some friends want to start a weekly dance club and you have found a hall that would be suitable to hold your meetings. Write a letter to the owner of the hall. In you letter, 1. explain your and your friends project 2. ask if it possible to rent the hall and under the what terms 3. state what day and what timings you would like to use the hall
Dear Sir or Madam,
I hope
this
letter finds you well, I am writing this
letter regarding your rental advertisement board which was placed recently outside your banquet hall located at South Pacific Mall which is very close walking distance to our Dance Institution We are planning to commence soon during the upcoming summer vacation.
I am the owner of the Fictitious group (the name of Our dance club
) along with
my friends, We are opening this
club
for passionate Students who would like to learn dancing with us. We are a troop of 4 highly professional dancers who represented our club
in America's Got Talent.
We were looking for a place for administration purposes and to hold Client meetings, I am highly interested in renting this
unit which is suitable as an institutional head office and would like to discuss further
terms of renting this
unit.
Furthermore
, We will conduct daily client meetings and admissions of our students. Our office timings will be from 10:00am to 8:00pm Mon to Friday, Which is convient for our new students looking for addmitions because the mall timings matches our office hours.
Thanking you,
Yours Faithfully.
(Ficticious club
)
Denny RoshSubmitted by omkarjagushte25 on
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task achievement
Clarify the project and its purpose in the introduction for better understanding.
coherence cohesion
Ensure each paragraph focuses on a single idea to enhance clarity.
suitable writing tone
The letter has a polite and respectful tone, making it appropriate for the context.
greeting and closing
The greeting and closing sections are well-written and professional.
The Greeting
Depending on the style and aim of the letter, you will need to adapt your greeting.
Always start an informal letter in the ways:
- Dear + name
- Hi / Hello + name
‘Dear...’ is more appropriate, so stick with this.
For a formal letter there are two options for the greeting:
- Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
- Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.