You have arranged to rent a new apartment, but will not be able to move in immediately due to some personal difficulties. Write a letter to the apartment owner. In your letter • describe the situation • explain why you won't be able to move in right now • say that you would like to move in at a later date.
Dear sir,
I hope you will be fit and fine. I am writing to inform you that I have to reschedule my moving date at your rented apartment.
As you know, I have decided to move on 29th July per our agreement. I
also
agreed to pay my rent on the same day for the upcoming months. Unfortunately , my father got seriously sick due to
a high body temperature last
week. Therefore
the doctor advised for one week's rest. Since I am the only son of my parent all responsibilities are on me. Thus
, I will not come on 29th July. Instead
, I will come on 6th June.
I hope you will understand my situation and will agree to change my moving date. As I need this
apartment, I am requesting you to reserve this
apartment for me. I will send you the advance rent this
week.
I will wait for your response.
Yours sincerely,
ParmSubmitted by parminderbitti3 on
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task achievement
While the letter is clear and coherent, there is a slight inconsistency with the dates. You mentioned not being able to move on 29th July and instead moving on 6th June, which is a date in the past. Make sure to carefully proofread for accuracy to avoid confusion.
task achievement
A bit more elaboration on the exact nature of the personal difficulties and how they affect the move could strengthen the response.
suitable writing tone
The letter maintains a polite and formal tone, which is appropriate for the situation.
single idea per paragraph
Each paragraph has a single clear idea, contributing to good coherence and cohesion.
greeting and closing
The greeting and closing are appropriate and clearly structured.
The Greeting
Depending on the style and aim of the letter, you will need to adapt your greeting.
Always start an informal letter in the ways:
- Dear + name
- Hi / Hello + name
‘Dear...’ is more appropriate, so stick with this.
For a formal letter there are two options for the greeting:
- Use Dear Sir or Madam if you don’t know the name of the person you are writing to.
- Use Dear + surname if you do know their name, e.g. Dear Mr Smith or Dear Mrs Jones.