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Writing Samples
Band 5.5

You recently attended a meeting at a hotel. When you returned home, you found you had left some important papers at the hotel. Write a letter to the manager of the hotel. In your letter, say where you think you left the papers explain why they are so important tell the manager what you want him/her to do

Dear Sir/Mam, I am writing
this
Linking Words
 letter to notify you that I recently attended a conference at your Sunrise Hotel. Regrettably, I forgot some important
documents
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 in the
room
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 I stayed in. I am hoping that you would be kind enough to inform me once you have those
documents
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. I stayed in your hotel from 23rd November to 14 November in
room
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 205. I attended a conference on 23rd November and I departed the next day. Upon arrival at my home, I noticed that I
left
Verb problem
had left
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 those
documents
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 unattended in my hotel
room
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. Perhaps, inside the drawers that were placed beside my bed.
Moreover
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, all those
documents
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 are placed inside a green folder with my name
'
Punctuation problem
,
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Rupinder
kaur
Fix capitalization
Kaur
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'
Punctuation problem
,
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 written on the top of it.
In particular
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, these
documents
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 are extremely important to me. They contain some confidential financial information about my company, a presentation, and some notes. Without them, I would be in trouble. I am requesting you to ask your staff to conduct a thorough search in the
room
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 and
then
Linking Words
 hold
this
Linking Words
 folder in your possession. Please give me a call
+1
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at +1
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 323-232-2323 once you have it. I
wiil
Correct your spelling
will
 collect it from you. I am looking forward
for
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to
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 your positive consideration. Yours faithfully, Rupinder Kaur.

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structure
Make a clear plan before you write. Start with a short note of the date, place, and your need. Then list the papers and what you want the manager to do.
style
Use short and clear sentences. Break long lines into two or three ideas. This helps your reader follow.
accuracy
Check dates and facts. If you give wrong dates, the reader may not trust you.
tone
Keep a polite tone all through. Use 'could you', 'please', and 'thank you' to show respect.
conclusion
Close with a clear action, a way to contact you, and a polite closing.
tone
Polite and formal tone
content
Clear request for action
content
Gives location of papers and what they contain
Topic Vocabulary:
  • Dear Sir/Madam,
  • I am writing to inform you that I believe I left some important papers at your hotel.
  • To the best of my recollection, I left the papers in the conference room.
  • These papers are of utmost importance as they contain confidential business information.
  • I kindly request that you or your staff check the conference room and securely send the papers to my address.
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